Tip of the week: Batch similar tasks into fixed time blocks
Jumping between tasks wastes time, because each switch costs focus. Grouping similar work together saves effort and reduces mistakes.
Decide blocks for repeated tasks:
- Reply to messages: late morning and late afternoon
- Phone calls to suppliers: one hour in the morning
- Record keeping: ten minutes at closing
- Social media posts: one session per week to prepare several posts
A food vendor in Mwanza might shop for all ingredients once early in the morning, cook in one stretch and handle orders in the quiet afternoon.
Tell customers your message times if needed, and keep urgent calls open. Switch off notifications during focus blocks so your phone does not pull you away.
Start with two blocks and add more once the habit sticks. Protect them like appointments with an important customer.
The goal is to give each task your full attention for a short time, rather than half attention all day.
This week: create two fixed time blocks and keep them for five days.